Valley News -

By Diane Sieker
Writer 

Community Hall board sees 'dangerously low' operating funds, amends bylaws

 

Last updated 4/6/2018 at 11:15am

Courtesy

From left to right, Keith Richardson, Gayle Shaffer, Noel Donahue, Dan Robinson and Barbara Keller.

The Anza Community Hall board of directors met Thursday, March 29, and the President's Report was presented to the membership.

The meeting was called to order, with three board members absent. Present were Noel Donahue, Keith Richardson, Gayle Shaffer, Dan Robinson and Barbara Keller. 

Noel Donahue read her President's Report and Barbara Keller gave a Treasurer's Report which indicated that operating funds are at dangerously low levels. Board member Keith Richardson explained in his Membership Report that as of March 29, 2018, only 48 people had purchased Community Hall memberships so far this year. 

Membership dues are an important source of revenue for the Hall and an indication of community involvement. During the recent years, Hall membership has been lagging to under 250 members, Richardson said. Even that number shows an extraordinarily low level of community involvement but 48 is extremely low, he observed.

Noel Donahue's President Report identified two areas of the bylaws that she felt should be amended.

(1) Article II Dues Section 1 to be revised to say; "Dues shall be $20 per year per person and be valid for one year from the date of purchase. Evidence of dues payment shall be possession of a membership card." (Rejected)

(2) Article V Dues Section, Board of Directors Section 7 is a proposed new section to be added to the bylaws. It will say: "The board of directors is prohibited from using the Community Hall as collateral for any loan or take any other action which could put the assets of Anza Community Building, Inc. at risk, including but not limited to the sale of the land or building without a two-thirds vote of the membership. Notice of the meeting and agenda items of any meeting proposing such actions must be publicly posted and notice given to the local newspaper(s)." 

(Corrected Section Title)

After considerable discussion the members present at the meeting and the board  rejected the language for the proposed change to Article II, and made a correction to the Section title for Article V. 

Pursuant to those changes the President's Report was accepted and approved. 

The Board and members present felt they identified another area where the bylaws needed upgrading and offered a revision to the language proposed by President Donahue to Article II Section 1. 

(3) Article V Board of Directors Section 3 currently reads as "Nominees must be members at the time of nomination." It shall be amended to read as"Nominees must be members at the time of nomination and maintain their membership in good standing during their entire tenure as board members. Failure to pay their dues within 30 days of their expiration will result in immediate removal from the board."

(4) Article II Section 1 to be revised to say "Dues shall normally be twenty ($20.00) dollars per person or 35 ($35.00) per business and be valid for one year from the date of purchase. The Board of Directors may, at their discretion, discount the membership prices during membership drives or other events designed to boost membership. Evidence of dues payment shall be possession of an authorized Membership Card."

The board and members present voted to publicize the proposed changes (2) through (4) and submit those proposed changes to a vote of the membership to be held at the meeting on May 24, 2018.

They also proposed to hold an election, to fill the vacant board seat at that same meeting on May 24, 2018. Donahue will not be seeking re-election in September.

"My term as President has been a roller-coaster ride that is coming to an end," said Donahue. "I will have accomplished everything I have set out to do for the community. I met a lot of really nice people and I thank Anza for giving me the opportunity to serve."

Below is the Second President's Report for the 69th Session Board of Directors, Anza Community Building, Inc. in its entirety.

CBDG Award 2016-2017 Status

We have made a request to use Grant funds for the emergency repairs to the Kitchen Septic System. When the building was built the kitchen drain was treated as a grey water drain. Kitchen waste is not considered grey water by the Department of Environmental Health. An Anza resident filed a complaint with that Department at the end of December 2017. We made some changes in the operation, including shifting to paper plates in an agreement that we hoped would buy us some time to have a proper system designed, approved and installed.

That same resident filed a new complaint at the end of January which prompted the Department to order the Community Hall closed. Through the help of our County Supervisor, Chuck Washington's office, unprecedented cooperation between multiple County agencies, working at amazing speed and the work by James Lanik and company we created a temporary fix that involved installing a 1,500 gallon holding tank (which Lanik will pump as needed). This allowed the Community Hall to reopen.

The long-term fix will require the removal of the two storage containers on the east side of the building so a leach field can be installed. We will also need to install a grease interceptor on the kitchen drain. We have until July to have the system designed and submitted into plan-check.

The architect has finalized the plans for the ADA bathroom. They have been submitted into plan-check. Assuming the Grantor approves the expenditures of the Grant funds for the emergency kitchen drain repairs and other items we have requested, the funds from the CBDG Award in 2016-2017 will be exhausted in the next 60 days.

CID Grant Funds

In October we temporarily used the $5,000 in C.I.D. Grant funds received from Supervisor Chuck Washington's Office to pay off the line of credit before receiving the funds from the last reimbursement request from the CBDG Award in 2017. Those funds were repaid and then used for the allotted purpose of paying for architectural and plan-check fees. We will send an official report to Chuck Washington's Office showing how the funds were spent, after the checks clear the bank and appear on our bank statements.

CBDG Award 2017-18 For Phase 2

There are very stringent restrictions on the bidding process for labor items using grant funds. When we put out bids for the kitchen corrections and floor tile, the grant required us to publicize those bid opportunities in a specific way which cost us $4,500 just to advertise the jobs. The lowest bid we received for the flooring was more than 3 times the price we believed the cost should have been, even using federal prevailing wage rates and it was about 6 times the cost we believe we could have the work done using local labor at normal pay rates.

If we follow the same bidding process for the bathroom, we will not have enough money in the grant funds to complete all of the work required, nevermind, complete the permanent fix of the kitchen drain.

To remove those bidding requirements and extreme labor costs we are looking for contractors and tradesmen who will volunteer some labor for this work. We have a contractor willing to pull the permit and a plumber willing to donate his time. We need concrete finishers, framers, drywallers and tile-setters. If we can complete this project with 100 percent donated labor we may have enough money to complete the kitchen septic project.

Dollar General

They performed the test of our well showing that it can produce enough water to serve both buildings. We have been told that this is the last hurdle they needed to clear for the County and that plans are in plan-check. We hope to see construction start by the end of summer 2018.

IRS

As you know the IRS cleared up all the old tax filings for every year except 2008. After many hours of work and numerous letters back and forth the IRS finally cleared the tax debt owed for 2008.

Social Media

The previous social media presence for Anza Community Hall was controlled by people not currently on the board. Since these persons would not relinquish control of these sites we have created new sites. The official website is located at https://www.anzacommunitybuilding.org and our official Facebook Page is located at https://www.facebook.com/AnzaCommunityBuildingInc. You can now join the Community Hall and buy your membership online at the website.

Proposed Bylaw Changes

Many people were surprised to learn that the Community Hall is not owned by the community but rather is wholly owned by the nonprofit corporation, Anza Community Building, Inc. While we took out a line of credit specifically to pay the advanced cost of the Grant funds a less honest board could pull hundreds of thousands of dollars out of the Community Hall or even sell the building without community or member approval under the current bylaws. Because every membership currently expires on 12/31 of each year on January 1st of the New Year if only a small number of people rejoin the Hall they could hold a meeting and vote by a simple majority to do any of these things that would be detrimental to the Community Hall. Therefore, we are proposing the following bylaw changes.

(1) Article II Dues Section 1 to be revised to say; "Dues shall be $20 per year per person and be valid for 1 year from the date of purchase. Evidence of dues payment shall be possession of a membership card." Since people join all during the year this eliminate that window of opportunity for a small group of people to mishandle Hall funds in January of each year.

(2) Article V Dues Section 7 is a new section to be added. It will say: "The board of directors is prohibited from using the Community Hall as collateral for any loan or take any other action which could put the assets of Anza Community Building, Inc., at risk including but not limited to the sale of the land or building without a to-thirds vote of the membership. Notice of the meeting and agenda items of any meeting proposing such actions must be publicly posted and notice given to the local newspaper(s)."

We will post these proposed changes and make the required notifications to the newspapers and hold a vote on them at the meeting to be held on May 24, 2018.

Board Openings

We currently have an opening on the Community Hall Board. An election to fill that board position will be held at the meeting on May 24, 2018.

2018 Board Elections

As many people know, Noel Donahue has long stated that she only ran for a second term because the grant fund expenditures were not completed in her first term. She will not be seeking election as a board member in September and some other board members have also said they feel like they have accomplished what they were elected to do. The corporation filings are all in order, the books are balanced, the corrections will have been made at the Hall. It is time for some new blood on the board and new ideas. We are encouraging interested parties to start attending board meetings. They are held on the fourth Thursday of every month, at the Community Hall.

Anyone interested in becoming a member of the Anza Community Building, Inc., can call 951-428-0901. Memberships are $20 per person or family (with one vote per family or person) and $35 per business (one vote). Cash and checks are accepted.

To read the President's Report, in its entirety, visit http://www.myvalleynews.com and click on Anza.

Diane Sieker can be reached by email at [email protected]

 

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